University of Oulu

Westerlund, P., Andersson, I., Päivärinta, T. and Nilsson, J. (2019), "Towards automated pre-ingest workflow for bridging information systems and digital preservation services", Records Management Journal, Vol. 29 No. 3, pp. 289-304.

Towards automated pre-ingest workflow for bridging information systems and digital preservation services

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Author: Westerlund, Parvaneh1; Andersson, Ingemar1; Päivärinta, Tero1,2;
Organizations: 1Information Systems, Luleå University of Technology, Sweden
2M3S Research Group, University of Oulu, Finland
Format: article
Version: accepted version
Access: open
Online Access: PDF Full Text (PDF, 0.6 MB)
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Language: English
Published: Emerald, 2019
Publish Date: 2019-11-25


Purpose: This paper aims to automate pre-ingest workflow for preserving digital content, such as records, through middleware that integrates potentially many information systems with potentially several alternative digital preservation services.

Design/methodology/approach: This design research approach resulted in a design for model- and component-based software for such workflow. A proof-of-concept prototype was implemented and demonstrated in context of a European research project, ForgetIT.

Findings: The study identifies design issues of automated pre-ingest for digital preservation while using middleware as a design choice for this purpose. The resulting model and solution suggest functionalities and interaction patterns based on open interface protocols between the source systems of digital content, middleware and digital preservation services. The resulting workflow automates the tasks of fetching digital objects from the source system with metadata extraction, preservation preparation and transfer to a selected preservation service. The proof-of-concept verified that the suggested model for pre-ingest workflow and the suggested component architecture was technologically implementable. Future research and development needs to include new solutions to support context-aware preservation management with increased support for configuring submission agreements as a basis for dynamic automation of pre-ingest and more automated error handling.

Originality/value: The paper addresses design issues for middleware as a design choice to support automated pre-ingest in digital preservation. The suggested middleware architecture supports many-to-many relationships between the source information systems and digital preservation services through open interface protocols, thus enabling dynamic digital preservation solutions for records management.

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Series: Records management journal
ISSN: 0956-5698
ISSN-E: 1758-7689
ISSN-L: 0956-5698
Volume: 29
Issue: 3
Pages: 289 - 304
DOI: 10.1108/RMJ-05-2018-0011
Type of Publication: A1 Journal article – refereed
Field of Science: 113 Computer and information sciences
Funding: This work was partially funded by the European Commission in the context of the FP7 ICT project ForgetIT (under grant no: 600826).
Copyright information: © 2019 Emerald Publishing Limited. The final authenticated version is available online at: